Wood

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Technical Assistant / Secretary

Technical Assistant / Secretary

Requisition ID 
2018-23875
Work Location 
KW-Al Zour
Department / Discipline 
Administration/Secretarial/Support Staff
Additional Work Location 
..
Position Type 
Staff / Permanent

Job Description

Overview / Responsibilities

Wood is looking for a Kuwaiti Secretary to provide secretarial support and assistance to the Project Manager in the delivery of the Project.

 

  • Support the Project Manager with clerical and administrative duties in order to achieve ZOR project objectives as defined in the Project Management Plan (PMP) with the focus on PMP Volume 2 - Engineering Management and Execution Plan
  • Spread administrative duties across multiple document types like procedures and workflows, presentations, work instructions, forms, checklists and guidelines, dashboards, reports, records and logs, schedules and trackers, etc.
  • Interface with project secretaries and other disciplines as required, this includes, Document Control, Quality Control, HSE, Project Management, Interface Management, etc.
  • Distribute incoming correspondence to the Project Manager and if applicable, to the Contractor
  • Perform general assistance to Contractor’s Project Team
  • Distribute outgoing correspondence to the Contractor
  • Distribute correspondence from Contractor Project site team to Document Control Centre (DCC)
  • Maintain records / logs and scan incoming - outgoing correspondence, company instructions, technical queries, weekly / biweekly / monthly / quarterly reports, minutes of the meeting, transmittals, project specifications, subcontractors, QA, SHE, structural receipts and procedures
  • Maintain calendars, schedules appointments, screen calls and emails, take appropriate actions, and arrange meetings inclusive of venues, etc.
  • Run overtime reports in Convero reconcile with Overtime sheets, etc.  

Skills / Qualifications

  • A highly disciplined, organized individual who knows the importance of structure, process and confidentiality
  • A motivated self-starter, with good interpersonal skills who is comfortable taking the lead on initiatives and seeing them through to resolution
  • Excellent computer skills for this role
  • Deadline orientated with the ability to work under pressure and work on own initiative
  • Minimum 3 years working experience in a similar position
  • Detail-oriented person

Company Overview

Amec Foster Wheeler (www.amecfw.com) designs, delivers and maintains strategic and complex assets for its customers across the global energy and related sectors. Employing around 35,000 people in more than 55 countries and with 2016 revenues of £5.4 billion, the company operates across the oil and gas industry - from production through to refining, processing and distribution of derivative products - and in the mining, power and process, pharma, environment and infrastructure markets.

 

Amec Foster Wheeler offers full life-cycle services to offshore and onshore oil and gas projects (conventional and unconventional, upstream, midstream and downstream) for greenfield, brownfield and asset support projects, plus leading refining technology.

 

Amec Foster Wheeler shares are publicly traded on the London Stock Exchange and its American Depositary Shares are traded on the New York Stock Exchange. Both trade under the ticker AMFW.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

 

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