• Senior Project Administrator

    Requisition ID
    Work Location
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood is seeking applications from experienced Senior Project Administrators for our growing Perth office. The successful candidate will provide efficient secretarial and administration support services to the office.




    • Coordinate and undertake secretarial and administrative services to ensure efficient flow of information and correspondence
    • Document delivery and assembly including typing and document formatting of presentations, reports, letters, specifications, datasheets and other documentation
    • Minute taking and distribution of minutes at meetings
    • Arrange catering as required for client and staff meetings
    • Organise and coordinate with appropriate company personnel functions including client, subcontractor, company, senior management and staff
    • Liaise with HR and the Office Manager in relation to new starters, leavers and transfers, and generally assist in the relocation of staff
    • Coordinate with other Wood groups for internal services such as site clothing and PPE
    • Coordinate team travel and accommodation as
    • For team site personnel, coordination of timesheet submissions and expense claim management
    • Carry out archiving of records as and when required
    • Management of expenses including petty cash, taxi vouchers and the like

    Skills / Qualifications

    • Minimum 8 years’ of experience in a project secretarial or similar role preferably within the resource, construction or engineering industry
    • Excellent customer service and telephone manner
    • Ability to work under pressure and be flexible
    • Ability to effectively carry out duties within tight time frames
    • Must have high attention to detail for all aspects of secretarial responsibilities
    • Ability to prioritise and organise tasks
    • Excellent verbal and written communication skills
    • Advanced MS Office suite (Outlook, Word, Excel and Power Point) skill
    • Diplomacy and ability to keep sensitive information confidential

    Candidates must have full work rights in Australia to be considered for this role.

    If you’re an experienced Senior Project Administrator, ready for your next project, then we are keen to hear from you today. 


    Apply now and take the next step in your career with this exciting opportunity!

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 55,000 people, with revenues of around $10 billion.  We provide performance driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear and general industrial sectors. We strive to be the best technical services company to work with, work for and invest in.


    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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