• Title
    Office Administrator
    Requisition ID
    2018-31102
    Work Location
    GB-Cheshire-Chester
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood is currently recruiting for an office administrator. The office administrator is the focal point at the Wood office for all office administration. This role is varied and covers  a range of duties to support the office including additional support for the ECE Sales Administrator. In addition reception duties are needed.

    Key responsibilities

    • Focal point for maintaining HSSEA documents and communication.
    • Gather company information regarding supplier and customer registrations
    • Assist the project managers in gathering bid information and couriering to potential clients
    • Collate information and distribute to senior managers.
    • Maintain and organise electronic files in respect of the above tasks.
    • Answer phone and transfer calls appropriately
    • Receive visitors, coordinating with site security office and following visitor procedures in place
    • Make travel and hotel arrangements as required
    • Identify travel visa requirements for staff travel and process visa applications as required
    • Liaise with the HR Manager, IT supplier & University site Manager to set up new starters, Identity badges & car park permits
    • Order stationary, kitchen & office supplies as required
    • Co-ordinate with gate security staff re post, couriers, messages etc. Collect post/ small parcels from gatehouse if requested and notify the gatehouse of visitors
    • Manage bookings of specific meetings rooms for internal or external meetings, and ensure meeting rooms are kept tidy
    • Co-ordinate with Landlord re any requests from staff or from Landlord
    • Ensure smooth running of the office facilities
    • Provide admin support and cover to the ECE Sales Administrator
    • General Admin support for the office

     

    Skills / Qualifications

    Key Skills

    • Very personable with strong communication skills and a friendly and welcoming manner. Needs to have a good telephone manner
    • Business-like approach – helpful, efficient and professional
    • A problem solver with a sense of responsibility for dealing with issues promptly
    • Highly competent in the use of Microsoft Office and handling telephone systems
    • Experience of sales administration would be an advantage
    • Knowledge of SAGE and Oracle would be desirable

    Qualifications

     

    • A minimum of 5 GCSEs including English and Maths
    • A relevant business qualification would be desireable

     

     

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  

     

    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

     

    Join the Talent Community

    Interested in working for Wood? Take the first step today by joining our talent community. By joining the community, your chances of matching to the right role are increased, as our recruiters search the community daily to match open positions with member profiles.

    If you can’t see the perfect role advertised online, the talent community is the best way to keep up to date with job opportunities and events relevant to you.

    Click here to join today!