• Title
    Business Administrator
    Requisition ID
    Work Location
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood Industrial Services Business are recruiting for a Business Administrator.  This is a permanent staff position to be based in a client office in Aberdeen.


    Purpose of the Role

    • To provide accurate administration to the payroll department
    • Make sure all changes are input and processed in time to meet payroll deadlines

    Responsibilities and Duties

    • Deal with payroll queries in a timely manner
    • Administer invoices to external and internal clients
    • Liaise with Supervision to ensure correct job card numbers have been submitted on timesheets
    • To register, scan, process and store inbound documents/expense claims and subcontractor certificates received by the team
    • Electronic filing and archiving for Accounts Payable documents
    • Ensure that financial transactions and documents are prepared and processed in line with the department's Service Level Agreements
    • Ensure compliance with audit requirements

    Skills / Qualifications

    Skills / Experience

    • Qualified to minimum Scottish Standard Grade 1-3
    • Demonstrable experience in a similar role
    • Proficient in Microsoft Office, especially Excel
    • SAP and Oracle Experience would be preferential, but not mandatory
    • Experienced in data entry and administrative tasks with the ability to compile accurate data and produce detailed reports
    • Excellent telephone manner and customer service skills
    • Flexible - able to comply /adapt to company / client requirements with the ability to work under pressure to meet tight deadlines
    • Confident to be able to work on own initiative with strong organisation skills and able to prioritise workloads and share seek support when required
    • An excellent team player who is also proactive
    • Ability to demonstrate high level understanding of HSE safe working practices / procedures and their implementation.

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  


    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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