• Title
    Project Secretary
    Requisition ID
    Work Location
    Department / Discipline
    Administration/Secretarial/Support Staff
    Position Type
    Staff / Permanent
  • Overview / Responsibilities

    Wood is currently looking for a Project Secretary to support our Project Controls team on our office in Al-khobar - Saudi Arabia.

    • Assist Project Engineering in the production of all Project Engineering deliverables, such as maintaining drawing / document trackers, issuing comment packs to disciplines, tracking status of discipline comments, updating P&ID production plan and generating status reports
    • Assist Project Engineering in the arrangement of design verification review meetings, such as book meeting room, send out meeting request, arrange for correct equipment to be present and collate information required for review
    • Maintain register of all design review and engineering meeting actions and track close out of these actions; advise Project Engineer of late action items; and produce status reports as required
    • Establish document format / templates as required
    • Maintain registers and filing system for NOM, CEDs, PANs, TQs, SQs, audits, design instructions and change flags
    • Assist Project Engineering in obtaining document approvals / sign offs
    • Issue completed deliverables to Document Control, including pdf generation and raising document issue request
    • Maintain all electronic and hard copy Project Engineering files
    • Set up ‘saved searches’ in ProjectWise and update as required
    • Advise Engineers in the use of ProjectWise where required
    • Assist Project Engineers as required, such as setting up tasks, generating weekly report and design instructions, updating of equipment list, consolidating of Bluebeam comments, updating of DMS, reviewing and comparing P&IDs and datasheets

    Skills / Qualifications

    • Relevant education qualification
    • A self - motivated, pro - active individual with good communication skills
    • Ability to deal pro - actively with discipline representatives in the co - ordination of their work
    • Ability to work with technical strength
    • Proficient in Microsoft office applications, with advanced Excel proficiency a must

    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  


    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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