• Title
    Billing Specialist
    Requisition ID
    Work Location
    Department / Discipline
    Finance Operations
    Position Type
    Fixed Term
  • Overview / Responsibilities

    Wood is currently recruiting for a Billing Specialist on a fixed term contract for up to 12 months to cover maternity leave starting at the beginning of June 2019.  The role is primarily responsible for setting up and delivering the Billing process on reimbursable and lump sum contracts, as well as credit control and cash reporting.


    This key role:


    • Works closely with Project Managers, Project Controllers and the Project Accountants to produce billing in line with the contracts and the work completed
    • Works effectively across the project allocation to ensure that robust Billing takes place and further manages the project billing to payment process, to ensure the timely collection of all payments


    Project Responsibilities:


    • Understand the financial information within the commercial agreements e.g. billing cycles and criteria to which billing takes place, obtaining the agreed sell rates
    • Ensure the timely billing of all projects which produces invoices at the earliest opportunity which is either project finalisation or 1+ 3 week billing cycle, whichever is earlier
    • Ensure we are meeting the conditions for billing milestones and where appropriate obtaining billing milestones certificates.
    • Active Credit Control on all outstanding invoices, reporting of overdue invoices and actions to bring in debt.
    • Ensure the accuracy of invoicing
    • Ensure Project Management approval is obtained on all invoices to be issued to the client
    • Ensure that all credit notes are kept to a minimum and are approved in line with the delegation of authority matrix
    • Provide good quality support in the agreed standard offering for the client; work with the Project Controller in ensuring this information is produced timely for the invoice. I.e. is not delaying the invoice to go out to the client
    • Monitor, track project payments ensuring payment terms are met. Where approaching a breach of payment terms advise the business and seek additional action from the Project Manager
    • Work with the project on any queries pertaining to external and internal supplied invoice date or set-up queries
    • Assist the Project Accountant on maintaining Cash Flow assumptions on all projects within your remit
    • Reporting:
      • Assist the Project Manager in reporting the outstanding receivables on each project, explaining all overdue
      • Reconciliation of Project Billing, and cash to come on each of your projects
      • Highlighting customer satisfaction and dissatisfaction
    • Support WG STS financial and commercial targets and improvement initiatives i.e. DSO and Unbilled Sales

    Skills / Qualifications

    • Numerate, analytical, with an inquisitive background
    • Experience of working on an ERP system
    • Computer literate with a good understanding of Microsoft Office.
    • Able to provide examples where you have made improvements and enhancements an operational or financial process
    • Enthusiastic and self-starter
    • Commitment to continuous improvement
    • Ability to work well in a team and independently
    • Strong communication skills – both written and oral


    • Previous experience of either client invoicing or working within an Accounts receivable function



    Company Overview

    Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.  We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors.  www.woodplc.com  


    Diversity Statement

    We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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